Purchase Ledger Clerk

Please read through the job description and apply below.

Job Description

Job Purpose:

To process supplier’s invoice in a timely manner

Duties & Responsibilities:

  • Register invoices onto the MFG system on a daily basis, within the agreed procedures
  • Assign each invoice for indirect supplies to the relevant manager and forward it for authorisation
  • On receipt of the authorised invoice, ensure the value is within the published authorisation limits
  • Process the authorised invoice within MFG
  • Assign each invoice for direct supplies to him or herself
  • Match invoice with a supplier advice note
  • Allocate electronic GRN to the invoice via MFG and if quantity, part and price agree process and authorise for payment
  • Any mismatch must be challenged with purchasing, goods inwards or the supplier
  • On resolution the invoice is processed as above
  • Respond to correspondence and telephone calls from suppliers
  • Correspond with suppliers to advise reasons for non-payment of invoices
  • Maintain filing system for all invoices
  • Any ad hoc analysis and reports as designated by the line manager
  • Cross-finance departmental cover during peak months of the year

Person Profile:   

  • Self-motivated and punctual
  • Confident in using own initiative
  • Organised
  • Good team player
  • Good verbal and written communicator
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